Portland, TN · Sumner County
Planning Commission Application and Checklist
Portland’s Planning Commission application collects project, property, applicant, owner, and representative details for people requesting Planning Commission review.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this three-page application to describe a project and provide property and contact information for the applicant, owner, and surveyor or engineer. Portland requires an Agent Authorization Form with all applications; the property owner signs that form to appoint an agent for filing. Include maps, drawings, or other supporting information needed to explain the request, and provide any required purchase contract or professional credentials described in the checklist.
Who needs it
Applicants seeking Planning Commission review in Portland must submit this application with supporting materials and an Agent Authorization Form for every application.
Why it needs a notary
The Agent Authorization Form contains an acknowledgment block; the property owner signs before a notary, who completes the acknowledgment and commission-expiration fields.
How to get this notarized
- 1
Download the Application
Get Portland’s Planning Commission Application and Checklist and the Agent Authorization Form from the city.
- 2
Fill In Project Details
Enter the project, property, applicant, owner, and surveyor or engineer information, and gather supporting materials.
- 3
Book an Online Notary
Arrange a remote appointment for the property owner to sign the Agent Authorization Form before a commissioned online notary.
- 4
Sign on Video
The owner signs during the video session; the notary completes the acknowledgment section.
- 5
Submit to the City
Send the completed application, authorization, and required supporting documents to the Portland Planning Department.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the agent authorization?
- The property owner fills in the printed name and signs the Agent Authorization Form before a notary. The notary completes the acknowledgment section, including the appearance and commission-expiration details.
- Do I need to include an Agent Authorization Form?
- Yes. The application says an Agent Authorization Form is required for all applications. It lets the named person act as the owner’s agent for filing the application.
- Can I sign the authorization with a commissioned online notary?
- Tennessee authorizes remote online notarization by a commissioned online notary registered with the Secretary of State. Ask whether the receiving office accepts a remotely notarized document; confirm with the city or town if unsure.
- What supporting documents may be required?
- The application calls for maps, drawings, or other information needed to explain the request. It also describes providing a purchase contract in some cases and licensed professional involvement for certain plats and site plans.