Portland, TN · Sumner County
Plot Plan Application and Checklist
This three-page application and checklist is for property owners or their agents submitting a plot plan project to the City of Portland Planning Commission.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this application to provide project, property, applicant, owner, and surveyor or engineer information for a plot plan review by the City of Portland Planning Commission. The form lists required supporting materials, including a map and property details, and explains that incomplete applications may be deferred. If an agent applies for the owner, the form requires an Agent Authorization Form; the owner’s signature on that form is acknowledged before a notary.
Who needs it
Property owners or their agents submitting a plot plan application to the City of Portland Planning Commission need this form and the required supporting materials.
Why it needs a notary
The Agent Authorization Form contains an acknowledgment block; the property owner signing to appoint an agent must appear before the notary.
How to get this notarized
- 1
Download the Application
Download the City of Portland Plot Plan Application and Checklist.
- 2
Complete the Application
Enter the project, property, applicant, owner, and surveyor or engineer information and assemble the checklist materials.
- 3
Book an Online Notary
If appointing an agent, arrange notarization of the property owner’s Agent Authorization Form with a commissioned online notary.
- 4
Sign on Video
The property owner signs the Agent Authorization Form during the online notary session.
- 5
Submit to the City
Submit the completed application, authorization if needed, and supporting documents to the City of Portland Planning Department.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit a plot plan application?
- Complete the application, gather the checklist items and any required agent authorization, then submit them to the City of Portland Planning Department.
- Do I need a notarized signature for this application?
- The Agent Authorization Form includes an acknowledgment for the property owner’s signature. The application also lists a notarized letter of consent as one option when the applicant is not the owner.
- Can I sign the Agent Authorization Form online?
- Tennessee allows its notaries to perform remote online notarizations after registering with the Secretary of State. Check whether the City of Portland accepts an online-notarized form; confirm with the city or town if unsure.
- What supporting information does the checklist request?
- The checklist includes a highlighted map or location map, tax map and parcel information, acreage, surveyed lot boundaries, building and HVAC locations, topography, setbacks, and elevation details.