Portland, TN · Sumner County
Preliminary Plat Application
This six-page application and checklist is for property owners or their authorized agents seeking preliminary plat review by the City of Portland Planning Commission.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this application to submit a proposed subdivision for preliminary review by the Portland Municipal-Regional Planning Commission. The packet requests project, property, applicant, owner, and design professional information, along with plat materials and supporting documents; the city says incomplete packets delay staff review. The application must be completed, signed, and notarized before the project can be placed on the Planning Commission agenda.
Who needs it
Property owners or authorized agents proposing a subdivision in Portland should submit this application and the required supporting materials to the City of Portland.
Why it needs a notary
The Agent Authorization Form contains an acknowledgment before a notary; the property owner signs the authorization appointing an applicant or design professional as agent.
How to get this notarized
- 1
Download the Application
Get the Preliminary Plat Application and checklist from the City of Portland.
- 2
Complete the Packet
Fill in the project and property information, prepare the required plat materials, and complete the Agent Authorization Form if applicable.
- 3
Book an Online Notary
Schedule a remote appointment for the owner acknowledgment on the Agent Authorization Form.
- 4
Sign on Video
Sign the authorization before a commissioned online notary during your video session.
- 5
Submit to the City
Submit the signed, notarized application with required supporting documents and fees to the City of Portland.
Preview the form
The blank PDF straight from Portland. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I submit the preliminary plat application?
- Complete and sign the application, provide the required plat materials and supporting documents, and submit the packet and fee to the City of Portland. The form says incomplete packets delay staff review.
- Do I need to notarize this application?
- Yes. The submittal requirements state that the Planning Commission Application must be completed, signed, and notarized. The packet includes an Agent Authorization Form with an owner acknowledgment before a notary.
- Can I sign the Agent Authorization Form online?
- Tennessee authorizes remote online notarization by a commissioned online notary who registers through the Secretary of State. The traditional notary commission is issued through the county clerk. Confirm with the city or town if unsure.
- Who signs the Agent Authorization Form?
- The property owner signs the form appointing the applicant or surveyor/engineer as agent for filing the application with the Portland Planning Commission.