Colonial Beach, VA · Westmoreland County
Special Event Application
Event organizers use this application to request Town of Colonial Beach approval for events involving public space, vendors, traffic impacts, or other listed activities.
What this form is
The Town requires this application for events involving large tents or portable stages, inflatables, reserved public space, walks or runs with 15 or more people, vendor sales, or traffic impacts. It asks for event dates and location, attendance, organizer contacts, vendors, traffic and parking plans, safety details, and requested public works services. Supporting permits, insurance, plans, and other documents may also be required depending on the event.
Who needs it
Organizers planning an event that meets the application’s listed criteria must submit it to request approval from the Town of Colonial Beach.
How to submit it
Submit the completed application and supporting documents to Special Event Coordinator Sally Adams at [email protected] or 315 Douglas Ave., Colonial Beach, VA 22443.
About notarization
This application does not require a notary; the applicant signs and dates it, and the document does not specify any sworn or notarized attachment.
How to submit this form
- 1
Download The Application
Download the Special Event Application PDF and save it to your computer.
- 2
Complete The Application
Enter the event details, dates, locations, attendance, organizer contacts, and applicable vendor, traffic, safety, and public works information.
- 3
Gather Supporting Documents
Include the permits, insurance, plans, certificates, and other supporting documents that apply to your event.
- 4
Submit To The Town
Send the completed application and supporting documents to Sally Adams by email or mail at the address listed on the form.
Frequently asked questions
- Who needs to file a Special Event Application in Colonial Beach?
- Organizers need the application for events involving large tents or portable stages, inflatables, reserved public space, walks or runs with 15 or more people, vendor sales, or traffic impacts.
- How do I submit the Special Event Application?
- Send the completed application and supporting documents to Special Event Coordinator Sally Adams at [email protected] or 315 Douglas Ave., Colonial Beach, VA 22443.
- Do I need a notary for the Special Event Application?
- No. The application has a signature and date line for the applicant but no notary block. The document does not specify a sworn or notarized attachment.
- What supporting documents may be required?
- Depending on the event, the application lists items such as permits, liability insurance, a site plan and event schedule, security and parking plans, and inspection certificates.
Need something notarized?
This Special Event Application doesn’t need a notary — but if you have another Colonial Beach form that does, a commissioned online notary can help.