Brookhaven, NY · Suffolk County
Affidavit of Mailing
This affidavit documents mailing of a public hearing notice to adjacent and contiguous property owners and is filed by the person who sent the notices for a Brookhaven application.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The affidavit records the mailing date, the sender’s age and residence, and the names and addresses of the property owners who received the notice. The form says the notice was sent by certified mail, return receipt requested, and asks the sender to swear that the listed recipients constitute all required adjacent and contiguous owners. It is used as proof of mailing for a Board of Zoning Appeals notice of public hearing; attach a copy of the notice and add a separate page if needed.
Who needs it
The person who mailed the public hearing notice for a Brookhaven Board of Zoning Appeals application completes this affidavit and lists the adjacent and contiguous property owners served.
How to get this notarized
- 1
Download the Form
Get Brookhaven’s Affidavit of Mailing and a copy of the public hearing notice.
- 2
Fill In the Mailing Details
Enter the mailing date, your age and residence, and the names and addresses of the owners served.
- 3
Book an Online Notary
Schedule a remote notarization with a commissioned online notary.
- 4
Sign on Video
Swear to the affidavit and sign during the online notary session.
- 5
Submit to the City
Attach the hearing notice and submit the completed affidavit with your Brookhaven application as directed.
Preview the form
The blank PDF straight from Brookhaven. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the Affidavit of Mailing?
- Enter the mailing date, your age and residence, and the names and addresses of the owners served. Attach a copy of the hearing notice, add a separate page if needed, and sign before a notary.
- Do I need to sign this affidavit in front of a notary?
- Yes. The form says “Sworn to before me,” so the person making the affidavit must sign and swear to its contents before a notary.
- Can I use an online notary for this affidavit?
- New York authorizes remote online notarization by its notaries under Executive Law §135-c. You can complete the notarization remotely with a commissioned online notary.
- What should I attach or do if I need more space?
- Attach a copy of the notice of public hearing. The form directs you to continue on a separate page if you need more room for names and addresses.
- Where do I submit the completed affidavit?
- Submit it with the related Brookhaven application as directed by the city. Confirm with the city, town or village if unsure about filing instructions.
Affidavit of Mailing in other New York cities
Each city publishes its own version of this form. Pick the city where you’re filing.