Head of the Harbor, NY · Suffolk County
Special Event Permit Application
The Special Event Permit Application asks a sponsoring organization’s officer to describe a proposed public event and submit it to the Village of Head of the Harbor for Board of Trustees review.
At a glance
- Issued by
- City of Head of the Harbor · Head of the Harbor, Suffolk County, New York
- Notarization
- Required: sign this form in front of a notary before filing it.
- Official source
- headoftheharborny.gov
- Blank form
- Download the PDF
- Catalogued
- Machine-readable
- JSON record · about the forms index
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this application to request a permit for a public special event in the Village, providing details such as event dates, location, attendance, parking, equipment, and services. The form says the application must be completed clearly and includes a sworn signature section. Village Code Chapter 138 requires a written, verified application from an officer of the sponsoring organization at least 60 days before the event; insurance and other materials may also be required.
Who needs it
An officer of an organization sponsoring a public special event in the Village must complete and verify the application before submitting it to the Village Clerk.
Why it needs a notary
The form has a sworn-to-before-me jurat; the applicant signing for the sponsoring organization signs and swears to the application before the notary.
How to get this notarized
- 1
Download The Application
Get the Special Event Permit Application from the Village of Head of the Harbor.
- 2
Complete The Form
Fill in the event, organization, contact, location, attendance, parking, and equipment details, and gather the required materials.
- 3
Book An Online Notary
Schedule a session with a commissioned online notary for the applicant who will swear to the application.
- 4
Sign On Video
Sign and swear to the application during the online notarization session.
- 5
Submit To The Village
File the verified application and required supporting materials with the Village Clerk at least 60 days before the event.
Preview the form
The blank PDF straight from Head of the Harbor. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the Special Event Permit Application notarized?
- Complete the application, then book with a commissioned online notary. Sign and swear to it during the video session, and submit the notarized application and required materials to the Village Clerk.
- Do I need a notary for this application?
- Yes. The form includes a sworn-to-before-me section for the applicant’s signature, so the applicant must sign and swear to the application before a notary.
- When must the application be filed?
- Village Code Chapter 138 says the verified application must be submitted to the Village Clerk at least 60 days before the event. The form also lists insurance and other supporting materials.
- Can I sign the application with an online notary?
- New York authorizes remote online notarization by a commissioned online notary under Executive Law §135-c, effective since 2023. Confirm with the city, town or village if unsure.
Other forms in Head of the Harbor
Building Permit Application
Head of the Harbor
Application for Change of Zone
Head of the Harbor
Special Permit Plan Application
Head of the Harbor
Zoning Board of Appeals Application
Head of the Harbor
Application For Site Plan Or Subdivision Review
Head of the Harbor
Workers’ Compensation Exemption Affidavit
Head of the Harbor