Robinson, TX · McLennan County
Owner’s Authorization Letter
Property owners use this notarized letter to authorize a named applicant or company to represent them during city permit or project reviews and related inspections.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The letter certifies that the signers own the described property and authorizes the named applicant to handle processing, review, presentation, and inspections for a permit or project request. The city uses it when an applicant acts on an owner’s behalf. Additional property owners must sign a separate letter, which must also be notarized; representatives of corporations, LLCs, or similar entities must include documentation of their authority to sign.
Who needs it
Property owners who want a named applicant or company to handle a permit or project request and related inspections on their behalf need this letter.
Why it needs a notary
The form carries an acknowledgment block; each property owner signing the letter must appear before a notary and acknowledge the signature.
How to get this notarized
- 1
Download the Form
Get the Owner’s Authorization Letter from the city’s form page.
- 2
Fill In the Form
Enter the applicant or company details and prepare the owner information and signatures.
- 3
Book an Online Notary
Schedule a session with a commissioned online notary.
- 4
Sign on Video
Each owner signing the letter acknowledges the signature during the online notary session.
- 5
Submit to the City
Send the notarized letter and any required supporting documents to the city.
Preview the form
The blank PDF straight from Robinson. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete and notarize the owner authorization letter?
- Fill in the applicant or company details, have each owner sign and acknowledge the signature before a notary, then submit the letter to the city.
- Do I need to include a separate letter for additional property owners?
- Yes. The form says additional property owners must provide signatures, printed names, and dates on a separate letter, and that letter must also be notarized.
- Can I use an online notary for this acknowledgment?
- Texas has authorized remote online notarization since 2018 under Government Code Chapter 406, Subchapter C. The form requires an acknowledgment; confirm with the city if unsure.
- What should an entity representative include?
- A person representing a corporation, LLC, or similar entity in property ownership matters must include documentation with the letter confirming authority to sign for the entity.