Rochester, NY · Monroe County
Authorization for Hearings
This affidavit lets a business vehicle’s owner authorize another person to appear for parking or municipal code violation hearings at Rochester’s Parking & Municipal Code Violations Bureau.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The business owner uses this form to authorize a named person to appear on the owner’s behalf at hearings concerning a vehicle identified by its license plate. The owner must include a copy of their driver’s license and business documents, such as a DBA, articles of incorporation, or operating agreement; the form says EIN paperwork is not sufficient. The affidavit must be notarized within 30 days before the scheduled hearing and expires 30 days after notarization.
Who needs it
A business vehicle’s owner who wants another person to appear on their behalf for a hearing at Rochester’s Parking & Municipal Code Violations Bureau needs this form.
How to get this notarized
- 1
Download the Affidavit
Get the Authorization for Hearings form from the City of Rochester.
- 2
Fill In the Owner and Representative
Enter the registered owner’s name, vehicle license plate number, and the person authorized to appear.
- 3
Gather Supporting Documents
Prepare a copy of the owner’s driver’s license and business documents; the form says EIN paperwork is not sufficient.
- 4
Book an Online Notary
Arrange a remote session with a commissioned online notary before the hearing and within the form’s 30-day timeframe.
- 5
Sign on Video
Sign and swear to the affidavit during the online notary session.
- 6
Submit to the Bureau
Send the notarized affidavit and supporting documents to Rochester’s Parking & Municipal Code Violations Bureau.
Preview the form
The blank PDF straight from Rochester. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get this parking hearing affidavit notarized?
- Complete the owner and representative information, then sign and swear to the affidavit before a commissioned online notary on video. Include the required supporting documents and submit it to the bureau.
- Do I need to include business documents with the affidavit?
- Yes. The form requests a copy of the owner’s driver’s license and business documents, such as a DBA, articles of incorporation, or operating agreement. It states that EIN paperwork is not sufficient.
- Can I use an online notary for this form?
- New York authorizes its notaries to perform remote online notarizations under Executive Law §135-c, effective since 2023. Ask the bureau if you are unsure whether it accepts a remotely notarized affidavit.
- When must the affidavit be notarized?
- The form says notarization must occur within 30 days before the scheduled hearing, and the affidavit expires 30 days from the notarization date. Confirm with the city, town or village if unsure.