Rochester, NY · Monroe County
Corporation Representative Affidavit
This affidavit identifies a corporation’s authorized representative for a Rochester Municipal Code Summons and is filed with the Parking and Municipal Code Violations Bureau.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
This affidavit identifies a corporation or incorporated business’s representative for a Rochester Municipal Code Summons and states that the business authorizes that person to act for it in matters concerning the subject property, including bureau appearances. The representative attaches dated business records showing their relationship to the company; the form says EIN paperwork is not accepted and requires notarization within 30 days before the scheduled hearing, expiring 30 days after notarization.
Who needs it
A corporation or incorporated business responding to a Rochester Municipal Code Summons needs this affidavit when designating someone to represent it before the bureau.
Why it needs a notary
The form has a subscribed-and-sworn jurat block, where the corporation’s representative signs the affidavit before a notary public.
How to get this notarized
- 1
Download The Affidavit
Get the Corporation / Incorporation Affidavit from the City of Rochester.
- 2
Complete The Form
Enter the representative, business, summons, and authorized-person details, then attach dated business records showing the representative’s relationship to the company.
- 3
Book An Online Notary
Schedule with a commissioned online notary within 30 days before your hearing.
- 4
Sign On Video
Sign the affidavit before the notary during your online session.
- 5
Submit To The Bureau
Submit the notarized affidavit and attachments to the Parking and Municipal Code Violations Bureau.
Preview the form
The blank PDF straight from Rochester. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete this corporation affidavit?
- Fill in the representative’s name and title, business name, summons number, and authorized representative. Attach dated business records showing your relationship to the company; the form says EIN paperwork is not accepted.
- Do I need to notarize the affidavit before the hearing?
- Yes. The form requires notarization within 30 days before your scheduled hearing and says it expires 30 days from the notarization date.
- Can I sign this affidavit with an online notary?
- New York authorizes remote online notarization by a commissioned online notary under Executive Law §135-c. The representative must sign during the online notarial session.
- What if I am unsure whether the bureau will accept my documents?
- The form identifies the Parking and Municipal Code Violations Bureau and lists its contact information. Confirm with the city, town or village if unsure.