Malverne, NY · Nassau County
Maintain Existing Conditions Affidavit
This affidavit lets a Malverne property owner state that covered or concealed areas of completed work will remain unexposed while the Village Building Department attempts inspection.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The affidavit concerns completed work that was done without scheduled inspections when the owner seeks a Letter in Lieu of a Certificate of Occupancy or Compliance. It records the owner’s choice not to expose covered or concealed areas and their acceptance of responsibility for defects in work that cannot be visually inspected. The form cautions that the Village may require areas to be revealed, including areas pertinent to life safety.
Who needs it
A Malverne property owner seeking a Letter in Lieu of a Certificate of Occupancy or Compliance for completed work without scheduled inspections may need this affidavit.
Why it needs a notary
The form has a “Sworn to before me” jurat block, which the property owner must sign before the notary and complete with the notarial stamp.
How to get this notarized
- 1
Download the Form
Get the Maintain Existing Conditions Affidavit from the Village of Malverne.
- 2
Fill In the Owner Details
Enter the date, property owner name, and premises address. Wait to sign until the notary directs you.
- 3
Book an Online Notary
Schedule a remote session with a commissioned online notary and have your identification ready.
- 4
Sign on Video
Take part in the video session and sign the affidavit when instructed by the notary.
- 5
Submit to the Village
Send the notarized affidavit to the Malverne Building Department and follow its instructions.
Preview the form
The blank PDF straight from Malverne. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I notarize the Maintain Existing Conditions Affidavit?
- Complete the owner and property fields, then book with a commissioned online notary. Sign during the video session when instructed, and submit the notarized form to the Village Building Department.
- Do I need to sign this affidavit in front of a notary?
- Yes. The form includes a “Sworn to before me” block and a space for a notary stamp. The property owner should wait to sign until the notary directs them.
- Can I use an online notary for this form?
- New York authorizes its notaries to perform remote online notarizations under Executive Law §135-c. A commissioned online notary can notarize the affidavit remotely; check with the Village if you have questions about submission.
- What does signing the affidavit mean?
- The owner agrees not to expose covered or concealed areas and accepts responsibility for defects in construction that cannot be visually inspected. The form notes that the Village may still require areas pertinent to life safety to be revealed.
- How do I confirm what the Village will accept?
- Ask the Malverne Building Department about its submission instructions and any inspection requirements; confirm with the city, town or village if unsure.