Quogue, NY · Suffolk County
Special Event Application and Indemnity Agreement
This application and indemnity agreement is for people seeking permission to hold a special event at the Village of Quogue beach facility or reserve its parking lot for an off-site event.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The form lets an applicant request use of the Village beach, decks, kitchen or interior area, or parking lot, and provides event details, fee information, insurance requirements and facility rules. The applicant also agrees to indemnify the Village and its personnel in connection with the permitted event. The Village requires applications at least 10 days before the event, with approval subject to the Board of Trustees; the signed application is submitted to the Village.
Who needs it
Anyone applying to use the Village beach facility for a special event or reserve its parking lot for an off-site event needs to submit this application.
Why it needs a notary
The final page includes a sworn-to-before-me jurat; the applicant signing the indemnity agreement must swear or affirm before a notary.
How to get this notarized
- 1
Download the Application
Get the Special Event Application and Indemnity Agreement from the Village of Quogue.
- 2
Complete the Form
Provide applicant and event details, select requested areas and services, and review the insurance and facility requirements.
- 3
Book an Online Notary
Schedule a remote session with a commissioned online notary for the sworn indemnity agreement.
- 4
Sign on Video
Sign and swear or affirm to the indemnity agreement during the notary video session.
- 5
Submit to the Village
Send the completed application and required fee to the Village at least 10 days before the event.
Preview the form
The blank PDF straight from Quogue. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the indemnity agreement notarized?
- Complete the application, then book a session with a commissioned online notary. Sign and swear or affirm to the indemnity agreement during the video session, and submit the completed application to the Village.
- Do I need to sign the form in front of a notary?
- The indemnity agreement includes a sworn-to-before-me jurat. The applicant should sign and swear or affirm before a notary; check with the Village if you are unsure about its submission instructions.
- Can I use an online notary for this form?
- New York authorizes remote online notarization by a commissioned online notary under Executive Law §135-c, effective since 2023. Confirm with the city, town or village if unsure whether it will accept your remotely notarized form.
- When must I submit the special event application?
- The form says the Village must receive the application at least 10 days before the event. It also states that the application fee is payable when the application is submitted.