Sagaponack, NY · Suffolk County
Architectural & Historic Review Board Affidavit of Mailing
This affidavit documents that the applicant mailed a public hearing notice, application, and survey by certified mail for a Village of Sagaponack Architectural & Historic Review Board variance matter.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The affidavit records that copies of the public hearing notice, application, and survey were sent by certified mail, return receipt requested, to the addresses shown on the original postmark receipts. It identifies the variance application, property, and hearing date, and the deponent swears to the mailing before a notary. The form is for use in a Sagaponack Architectural & Historic Review Board matter involving a variance from the Village Zoning Code.
Who needs it
A deponent handling notice for a Sagaponack Architectural & Historic Review Board variance hearing uses this form to attest to mailing the required materials.
Why it needs a notary
The form carries a state jurat; the deponent signs and swears to the mailing before a notary, who completes the sworn-to-before-me block.
How to get this notarized
- 1
Download the Affidavit
Get the Affidavit of Mailing for your Sagaponack Architectural & Historic Review Board matter.
- 2
Fill In the Mailing Details
Complete the applicant, variance, property, hearing date, and deponent information using the mailing receipts.
- 3
Book an Online Notary
Schedule a remote session with a commissioned online notary and have the affidavit and supporting details ready.
- 4
Swear and Sign on Video
Appear by live video, swear to the affidavit, and sign as directed by the notary.
- 5
Submit to the Village
Submit the notarized affidavit and required supporting materials to the Village as instructed.
Preview the form
The blank PDF straight from Sagaponack. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I notarize this affidavit online?
- Complete the mailing details, then meet with a commissioned online notary by live video. Sign and swear to the affidavit during the session, and submit it with the hearing materials.
- Do I need to bring the mailing receipts?
- The form refers to original postmark receipts as the source for the mailing addresses. Have the receipts and related notice, application, and survey materials available when completing the affidavit.
- Can a commissioned online notary notarize this New York form?
- New York authorizes remote online notarization by its own notaries under Executive Law §135-c, effective since 2023. A commissioned online notary can notarize the oath through a remote session.
- Where do I submit the notarized affidavit?
- The form is for a Village of Sagaponack Architectural & Historic Review Board variance matter. Follow the Village’s instructions for submitting the affidavit and supporting materials; confirm with the city, town or village if unsure.
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