Village of Southampton, NY · Suffolk County
Owner Authorization and Endorsement Letter
This letter documents an owner’s consent to property inspection and, when applicable, authorization for an applicant, attorney, or agent to submit an application to the Village of Southampton.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The owner or a corporation or LLC officer or member signs to consent to inspection by Village employees and authorized representatives while they review a pending Board of Architectural Review and Historic Preservation, Wetland Verification, or Building Permit application. The letter also allows the owner to authorize an applicant, attorney, or agent to make the application, if applicable. Submit it with the related application to the Village Building Department.
Who needs it
An owner, or a corporation or LLC officer or member, completes this letter when submitting one of the listed applications for Village review.
Why it needs a notary
The form has a sworn-before-me jurat block; the owner, or the corporation or LLC officer or member signing for the owner, signs before the notary.
How to get this notarized
- 1
Download The Letter
Get the Owner Authorization and Endorsement Letter from the Village of Southampton.
- 2
Complete The Authorization
Identify the owner or entity representative and complete the applicable authorization for an applicant, attorney, or agent.
- 3
Book An Online Notary
Schedule a remote notarization with a commissioned online notary.
- 4
Sign On Video
Sign the letter during the video session when directed by the notary.
- 5
Submit To The Village
Send the notarized letter to the Village Building Department with the related application.
Preview the form
The blank PDF straight from Village of Southampton. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the owner authorization letter?
- Identify yourself as the owner or the corporation or LLC officer or member, complete the applicable authorization, then sign before a notary and submit the letter with the related application.
- Do I need to sign this form in front of a notary?
- Yes. The letter includes a sworn-before-me block, so the owner or authorized corporation or LLC representative should sign before a notary.
- Can I use an online notary for this form?
- New York permits remote online notarization by commissioned notaries. A commissioned online notary can witness your signature by video and complete the notarial act; confirm with the city, town or village if unsure.
- Who may authorize an applicant, attorney, or agent?
- The owner, or an officer or member signing for a corporation or LLC that owns the premises, may indicate authorization for an applicant, attorney, or agent to make the application.
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