Village of Southampton, NY · Suffolk County
Seasonal Rental Registry Application
This application and its supporting affidavits register a seasonal rental dwelling with the Village of Southampton Building Department for property owners and tenants.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The seven-page packet collects rental property, owner and tenant details, along with owner, smoke and carbon monoxide alarm, disclosure and tenant affidavits. The checklist also calls for a signed lease, a $125 filing fee and other supporting information. The Village says a seasonal use dwelling may be registered before the rental begins and may not be rented for more than 120 days in a calendar year.
Who needs it
Owners seeking to register a seasonal rental dwelling with the Village of Southampton must submit the application and required supporting documents, including affidavits signed by each owner and lessee.
Why it needs a notary
The owner, tenant, homeowner or agent signing the packet’s sworn affidavits must sign before a notary in the applicable jurat blocks.
How to get this notarized
- 1
Download The Application
Get the Seasonal Rental Registry Application and review its checklist and affidavit pages.
- 2
Complete The Forms
Enter the rental, owner and tenant details, and complete the required affidavits.
- 3
Book An Online Notary
Arrange an online notarization for the applicable sworn affidavits and their notary blocks.
- 4
Sign On Video
Sign the applicable affidavits during your online notary session.
- 5
Submit To The Village
Include the signed lease, filing fee and checklist documents when submitting the packet to the Village of Southampton Building Department.
Preview the form
The blank PDF straight from Village of Southampton. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- Which parts of the application need notarization?
- The packet includes sworn owner and tenant rental affidavits, a smoke and carbon monoxide alarm affidavit, and a disclosure affidavit with notary blocks. Check each applicable signature and jurat block.
- How do I prepare the application for filing?
- Complete the registry application and required affidavits, arrange notarization for the sworn statements, and gather the signed lease, filing fee and other checklist items before submitting them to the Building Department.
- Do I need to notarize the form online?
- New York authorizes remote online notarization by a commissioned online notary under Executive Law §135-c, in effect since 2023. Confirm with the city, town or village if unsure whether it will accept your notarized document.
- Who signs the owner and tenant affidavits?
- Each property owner signs an owner affidavit, and each lessee signs a tenant affidavit. The smoke and carbon monoxide alarm affidavit is completed by the homeowner or agent, as applicable.
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