Village of Southampton, NY · Suffolk County
Zoning Board of Appeals Affidavit of Mailing
This affidavit records an applicant’s or agent’s mailing of a Zoning Board of Appeals hearing notice to the addresses shown on the attached postmarked receipts.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The affidavit states that the applicant or agent mailed copies of the Notice of Hearing by certified mail, return receipt requested, and identifies the mailing date. The form says this mailing is pursuant to Section 116-25B(4) of the Village of Southampton Zoning Code; submit it to the Zoning Board of Appeals with the annexed notice copies and postmarked receipts as directed by the Village.
Who needs it
A Zoning Board of Appeals applicant or agent who mailed the hearing notice by certified mail, return receipt requested, must complete this affidavit.
How to get this notarized
- 1
Download The Affidavit
Get the ZBA Affidavit of Mailing from the Village of Southampton.
- 2
Fill In The Mailing Details
Enter your residence and the date the hearing notice was mailed.
- 3
Attach Mailing Documents
Include the Notice of Hearing copies and postmarked receipts referenced by the form.
- 4
Book An Online Notary
Arrange a remote notarization with a commissioned online notary.
- 5
Sign On Video
Appear by video and sign and swear to the affidavit before the notary.
- 6
Submit To The Village
Submit the completed affidavit and attachments to the Village as directed.
Preview the form
The blank PDF straight from Village of Southampton. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the ZBA Affidavit of Mailing?
- Enter the mailing date and residence information, attach the hearing notice copies and postmarked receipts, then sign and swear to the affidavit before a notary.
- Do I need to sign the affidavit in front of a notary?
- Yes. The form includes a sworn-to-before-me jurat, so the applicant or agent must sign and swear to the statements before a notary.
- Can I use a remote online notary for this affidavit?
- New York authorizes remote online notarization by a commissioned online notary under Executive Law §135-c. The signer appears by video and completes the notarial act online.
- What should I attach to the affidavit?
- The form refers to an annexed Notice of Hearing and postmarked receipts showing the addresses to which copies were mailed. Confirm with the city, town or village if unsure.
Other forms in Village of Southampton
Building Permit Application
Village of Southampton
Disclosure Affidavit
Village of Southampton
Owner Authorization and Endorsement Letter
Village of Southampton
Planning Board Affidavit of Mailing
Village of Southampton
Planning Board Affidavit of Posting
Village of Southampton
Planning Board Application to Subdivide Real Property
Village of Southampton