Westhampton Beach, NY · Suffolk County
Trustee Special Exception Permit Application
This application lets Westhampton Beach property owners and applicants request or renew permits for outdoor seating, entertainment, music, or displays from the Village Board of Trustees.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this form to apply for or renew a Village permit for outdoor tables, chairs, or benches; outdoor or indoor entertainment; or outdoor displays. Applicants provide property and business details, describe the proposed activity, and submit the supporting materials listed for the permit type. The form also includes owner authorization when someone other than the property owner applies, an applicant certification, and an indemnity agreement. Annual permits are subject to the application deadlines and seasonal periods stated on the form.
Who needs it
Property owners or applicants seeking a new or renewed Village permit for outdoor seating, entertainment, music, or displays must submit the application and required supporting materials.
Why it needs a notary
The owner’s authorization and applicant’s indemnity agreement each include a sworn statement; the owner and applicant, respectively, sign their section before a notary.
How to get this notarized
- 1
Download The Application
Get the Trustee Special Exception Permit Application and review the permit options and required materials.
- 2
Complete The Form
Fill in the property, applicant, and proposed activity details. Leave the applicable notary-block signatures unsigned.
- 3
Book An Online Notary
Schedule a remote session for the owner authorization or applicant indemnity section that requires notarization.
- 4
Sign On Video
Show identification and sign the applicable section in the commissioned online notary’s presence during the video session.
- 5
Submit To The Village
Include the notarized form, required supporting documents, and application fee when submitting it to the Village.
Preview the form
The blank PDF straight from Westhampton Beach. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I get the application’s sworn sections notarized online?
- Complete the form but leave the owner authorization and indemnity signatures unsigned. Book with a commissioned online notary, show identification, and sign the applicable section during the video session.
- Do I need a notary for every section of this application?
- The form has notary blocks for the owner authorization and applicant’s indemnity agreement. The owner signs the authorization if someone else applies; the applicant signs the indemnity agreement.
- What documents must I submit with this permit application?
- Required materials depend on the permit type and may include a plot plan, applicant certification, completed indemnification form, insurance certificate, or other items listed on the application. Confirm with the city, town or village if unsure.
- Can I complete the notarization remotely?
- New York authorizes remote online notarization by a commissioned online notary under Executive Law §135-c, effective in 2023. The signer appears before the notary by live video.