Southampton, NY · Suffolk County
Zoning Board Mailing and Posting Affidavits
This form set contains sworn affidavits for Southampton Zoning Board of Appeals applicants to document mailing hearing notices to neighboring owners and posting the required sign.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
The form set includes an Affidavit of Mailing and an Affidavit of Posting for a Zoning Board of Appeals application. Applicants use the mailing affidavit to confirm that they sent the hearing notice, application, and survey by certified mail to the required neighboring property owners, with postmark receipts attached. The posting affidavit confirms that the required sign was displayed for at least ten days before the hearing. Submit the affidavits to the Board as directed on the forms.
Who needs it
Applicants, or their agents, must complete the affidavits to document required notice mailing and sign posting for a Southampton Zoning Board of Appeals application.
Why it needs a notary
Both affidavits contain sworn statements and a notary block; the person making each statement must sign and swear before a notary.
How to get this notarized
- 1
Download The Form
Get the Southampton Zoning Board mailing and posting affidavits.
- 2
Fill In The Details
Enter the applicant, property, and tax map information, and prepare the required mailing or posting statements.
- 3
Book An Online Notary
Schedule a remote appointment with a commissioned online notary.
- 4
Sign On Video
Show identification and sign each applicable sworn affidavit during the online notarization session.
- 5
Submit To The Board
Attach the required postal receipts and submit the affidavits to the Southampton Zoning Board of Appeals as directed.
Preview the form
The blank PDF straight from Southampton. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I complete the mailing and posting affidavits?
- Fill in the application and property details, complete the statements that apply, and sign each affidavit before a notary. Follow the form instructions for attaching postal receipts and submitting the originals or copies.
- Do I need to notarize both affidavits?
- The form provides a notary block for each affidavit, and each contains a sworn statement. Sign each applicable affidavit before a notary and follow the Board's submission instructions.
- Can I sign these affidavits with an online notary?
- New York authorizes remote online notarization by its notaries under Executive Law §135-c. A commissioned online notary can notarize the sworn statements; confirm with the city, town or village if unsure about submission requirements.
- When must I submit the affidavits?
- The mailing affidavit and stamped postal receipts are due to the Zoning Board of Appeals on or before the hearing begins. The posting affidavit must be signed and notarized on the day of the meeting.
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