Baxter Estates, NY · Nassau County
Rental Permit Application
This application requests a new or renewed rental permit for a property in Baxter Estates and is filed with the Village by the property owner or applicant.
- licensed online notary
- ~15 min average
- Notarized PDF emailed
What you’ll need
- Government-issued photo ID
- Webcam-enabled device (laptop or phone)
- This form, ready to upload as a PDF
What this form is
Use this form to apply for a first-time rental permit or renew an existing permit for a rental property in the Village of Baxter Estates. It collects owner, property, rental-unit and renter details, and lists required supporting documents, including floor plans, proof of ownership and a copy of the lease. The owner also completes a notarized affidavit about the application, property conditions, alarms and renewal timing.
Who needs it
Property owners or applicants seeking a first-time rental permit or renewal for a rental property in Baxter Estates should complete and submit this application to the Village.
Why it needs a notary
The form includes a jurat for the Affidavit in Lieu of Yearly Inspection; the owner signing the affidavit must swear to it before a notary public.
How to get this notarized
- 1
Download the Application
Get the Rental Permit Application from the Village of Baxter Estates and review its checklist and affidavit.
- 2
Complete the Form
Enter the property, owner and rental details, then gather the supporting documents listed on the form.
- 3
Book an Online Notary
Schedule a session with a commissioned online notary for the Affidavit in Lieu of Yearly Inspection.
- 4
- 5
Submit to the Village
Send the completed application, notarized affidavit, supporting documents and applicable fee to the Village.
Preview the form
The blank PDF straight from Baxter Estates. Look it over, then upload your filled copy to start the notary session.
You’ll need ID and a webcam.
A licensed online notary will join you on video, verify your government-issued ID, witness your signature, and apply their seal. You’ll receive the notarized PDF by email when the session ends.
Frequently asked questions
- How do I notarize the rental permit affidavit online?
- Complete the affidavit, then meet with a commissioned online notary by video. Sign and swear to the affidavit during the session, and submit the signed application and required documents to the Village.
- Do I need to notarize the entire rental permit application?
- The form checklist identifies the Affidavit in Lieu of Yearly Inspection as notarized. The owner signs and swears to that affidavit before a notary; the form does not designate every application page for notarization.
- Can I use a commissioned online notary for this affidavit?
- New York authorizes its notaries to perform remote online notarizations under Executive Law §135-c, since 2023. Book a commissioned online notary and complete the required oath by video.
- What documents should I submit with the application?
- The checklist includes proof of ownership, a copy of the lease, floor plans showing room dimensions and detector locations, a rental information sheet for each unit, and a written report on operating conditions. Confirm with the city, town or village if unsure.
Other forms in Baxter Estates
Affidavit of Final Cost of Construction
Baxter Estates
Affidavit in Lieu of Current Survey
Baxter Estates
Amendment to Application for Building Permit
Baxter Estates
Board of Zoning Appeals Application
Baxter Estates
Building Permit Application
Baxter Estates
Affidavit of Homeowner as Self-Contractor
Baxter Estates
Rental Permit Application in other Nassau County cities
Each city publishes its own version of this form. Pick the city where you’re filing.